How To Upload Vendor Bill Netsuite

Changing transaction coding via a CSV import template is disquisitional when the volume of transactions is besides high to do this task manually. 2 utilise cases for this skill are updating the department coding for all transactions with a specific vendor for comparative financials or adding a class code for transactions migrated from QuickBooks during a NetSuite implementation. This web log post will walk through the steps to complete this procedure.

We need to build a transaction saved search with the transactions we desire to modify. To practise this, navigate to Reports->New Search and select 'Transactions.' On the criteria subtab, select the subset of transactions yous demand to clarify. If you aren't sure or just desire to wait at everything, just go out this department blank. In my example, let's review all of the Q1 2021 transactions with the vendor 'Charles River Lab.'

Update segments with NetSuite CSV import template On the results subtab, you lot'll want to include, at a minimum, the Internal ID, Line ID, and the Transaction Type. The line ID is included because this dictates the line number on the periodical entry or vendor bill beingness modified. The type is included considering this volition determine the blazon of CSV import template is used when uploading the file into NetSuite. It would be best if yous also considered whatever other fields that might exist relevant for your update. In my example, I'm including the Vendor Proper noun, Date, Account, Memo, and Section fields.

Use NetSuite CSV import templates to update segment coding Consign your saved search to Excel. In Excel, we can manipulate the data easily. For example, in my file, I've added the new department I want to reclass my transactions. Detect that I am using the department'southward Internal ID for the import. I observe that Internal ID is the all-time way to ensure the import file works correctly.

The next step is to separate the new information by transaction type. This is important considering each transaction type has a unique CSV import page. I'd recommend creating a split tab for each transaction type, forth with a unmarried tab with all the transaction types. Run into the screenshot beneath. You only demand to go on Internal ID, Line ID, and the new segment value in the upload tabs. Salvage each tab every bit a separate CSV file. I'd as well recommend splitting the files once again with just ane or 2 records as a examination version starting time. This validates that the load worked and didn't outcome in any unintended side effects, like triggering a journal entry approval workflow.

NetSuite CSV import template to update departments Finally, navigate to Setup->Import/Consign->Import CSV Records to load the CSV files. Ii other reminders:

On the 'Import Options' page, be sure and select 'Update' instead of 'Add.'
If you are using Internal IDs to map to segment values, y'all'll need to select the pencil icon and map to 'Internal ID' instead of 'Proper noun.'

You lot can rerun your search results and ostend that the transactions reverberate the new data.

If your team is cleaning up imported data from a data migration with a CSV template, contact intheBlk consulting. Nosotros can help ensure your migrated information came over equally expected and ties out correctly.

Topics: Financial Reporting, NetSuite, Segments